Symbient Opta allows for the capture and recording of Bills your company has to pay.
The Bill can be a one time event or one that is received on a set schedule. Because
Bills impact accounting, Symbient Opta updates the appropriate Accounts Payable,
Asset (ex: Banking) and Expense accounts.
Log into Symbient Opta and click on the menu options: Accounting > Accounts Payable > Pay Bills.
You will now see a list of any existing Bills along with the Add button.
Click the Add button to navigate to the Account Payable - Pay Bill entry screen.
When the Account Payable - Pay Bill entry screen opens, fill in all required information along with optional information and click the Save button.
Company - This is your company and is auto populated by default.
Reference Number - This is a unique number to identify this Bill by. Opta default it to the next available number
but you can change it as long as it is unique
Accounts Payable Account - Dropdown of Accounts Payable Accounts
Expense Account - Dropdown of Expense Accounts
Pay To - Select the Vendor/Supplier/Customer/Contact that the bill is to be paid too.
Payment Amount - This is the amount of the bill to be paid.
Details - Give a brief description of what the bill is for.
Mailing Address - Opta will use the mailing address for whomever is selected in the Pay To field. However,
if you need to send the bill to a different address, you can enter the new address in this field.
Bill Date - The date of the bill.
Due Date - The date the bill is due.
Paid Date - The date the bill was paid.
Purchase Order - If this bill is related or from a PO, enter the PO.
Payment Method - enter how the bill was paid.
Protected/Read Only Fields
When you are done entering the information about your bill, click on the Save button.
Once you have successfully saved your dill, you can add Notes and Attachments.