Symbient Opta allows for the capture and reporting of Expenses. The Expenses can be incurred by
either an employee or just the company itself. You are also able to capture if the employee was
reimbursed or not.
Because expenses impact accounting accounts, Symbient Opta updates the appropriate Accounts Payable, Asset (ex: Banking) and Expense accounts.
Log into Symbient Opta and click on the menu options: Accounting > Accounts Payable > Expenses.
You will now see a list of any existing Expenses along with the Add button.
Click the Add button to navigate to the Account Payable - Record Expense entry screen.
When the Account Payable - Record Expense entry screen opens, fill in all required information
along with optional information and click the Save button.
Company - This is your company and is auto populated by default.
Accounts Payable Account - Dropdown of Accounts Payable Accounts
Expense Account - Dropdown of Expense Accounts
Purpose - The reason for this transaction
Reference Number - self populates with a incremented number
Transaction Date - The date of the transaction (self populates with today's date)
Approval Date - The date Approved
Paid Date - The date Paid
Employee - Dropdown list of company employees
Project - Dropdown list of Projects
Period Start - The start date of the period
Period End - The end date of the period
Paid Amount - The amount paid
Amount Reimbursed to Employee - The amount reimbursed to the employee
Protected/Read Only Fields
Once you have successfully saved your Expense, you are now ready to add Items to your Expense.
Once you have successfully saved your Expense, you can add Notes and Attachments.